The Records Office maintains all student educational records at the tech college and meets federal and state requirements, which include: maintenance and access of transcripts, enrollment, training, and testing. Students may obtain access to such information at this office. Arrangements for after hour appointments can be made by contacting the Registrar.

Student Privacy Rights / Management

The tech college Records Office maintains student records in accordance with the Family Educational Rights and Privacy Act. The Family Educational Rights and Privacy Acts, (F.E.R.P.A.) also referred to as the Buckley Amendment, provides that (1) students have access to inspect and review their educational records and (2) protects the rights of a student to privacy by limiting access to the education records without express written consent. Institutions may release without written consent those items specified as public or directory information, provided that the institution informs students of the data designated as public information, and gives students prior opportunity to refuse disclosure of any or all categories of that information.

Directory information at Ogden-Weber Tech College includes: name, home address, home phone number, email address, date, place of birth, major area of study, program in which enrolled, certificates, dates received, and dates of attendance. (Policy 530.1 Release of Information)

The Records Office maintains student records and follows the guidelines provided by the Government Records Access and Management Act (GRAMA). GRAMA went into effect in 1992. It sets forth guidelines for classifying information in government records based upon who has the right to access that information. The law also identifies the records management responsibilities of agencies, and the duties of State Archives and the State Records Committee. (Policies 530.1 & 520.57)

Additional information concerning student privacy rights, records management and policies is available in the Records Office.

Click Here to View “Right to Inspect and Review”

Consent to Release Information

The consent to release information form allows students to designate another person to access or obtain their information and/or student records. This form is available in the Records Office.

Record Holds

Students with financial obligations to the college cannot obtain certificates, diplomas and official transcripts.

For additional information, students may go to this website: http://utah.gov/government/utahlaws.html

or

they may contact the Registrar for copies of the entire policy.

Student Web Access Account

The tech college provides students with web access to their educational records and student policies. Students are encouraged to monitor their attendance and progress. Students may be asked to provide information to: their parents, sponsor, or employers; so it is important for students to activate their accounts early. Enrolling students will be given the opportunity to apply for web access.  For questions or help contact the Enrollment Office in Student Services SS101.

For more information on (re)obtaining this information please contact Student Services by calling 801.627.8300 or by email at studentservices@owatc.edu

Sponsors can also use this portal to generate reports for students they are currently sponsoring. Sponsor username and password can be obtained by calling 801-627-8316 or by e-mail at sellersk@owatc.edu

Kari Marler, Student Records
Location: Student Services SS123
Hours: Monday/Thursday 8:00 a.m. – 5:00 p.m.; Tuesday/Wednesday 8:00 a.m. – 6:00 p.m.; Friday 8:00 a.m. – 12:00 p.m.
Phone: 801-627-8392, fax 801-395-3708
Email: marlerk@owatc.edu