Student Records & Rights

The Records Office maintains all student educational records at the tech college and meets federal and state requirements, which include: maintenance and access of transcripts, enrollment, training, and testing. Students may obtain access to such information at this office. Arrangements for after hour appointments can be made by contacting the Registrar.

Student Privacy Rights / Management

The tech college Records Office maintains student records in accordance with the Family Educational Rights and Privacy Act. The Family Educational Rights and Privacy Act, (FERPA) also referred to as the Buckley Amendment, provides that (1) students have access to inspect and review their educational records and (2) protects the rights of a student to privacy by limiting access to the education records without express written consent. Institutions may release without written consent those items specified as public or directory information, provided that the institution informs students of the data designated as public information, and gives students prior opportunity to refuse disclosure of any or all categories of that information.

Directory information at Ogden-Weber Tech College includes: name, home address, home phone number, email address, date and place of birth, major area of study, program in which enrolled, certificates and dates received, and dates of attendance. (Policy 530.1 Release of Information)

The Records Office maintains student records and follows the guidelines provided by the Government Records Access and Management Act (GRAMA). GRAMA went into effect in 1992. It sets forth guidelines for classifying information in government records based upon who has the right to access that information. The law also identifies the records management responsibilities of agencies, and the duties of State Archives and the State Records Committee. (Policies 530.1 & 520.57)

Additional information concerning student privacy rights, records management and policies is available in the Records Office.

Consent to Release Information

The consent to release information form allows students to designate another person to access or obtain their information and/or student records. This form is available in the Records Office.

Record Holds

Students with financial obligations to the college cannot obtain certificates, diplomas, or official transcripts. (Policy 530.1 Release of Information)

Student Web Access Account

The tech college provides students with web access to their educational records.  Students are encouraged to monitor their attendance and progress and to activate their accounts early.  For questions or help contact the Enrollment Office in Student Services SS101.

Contact Information

Kari Marler

Kari Marler, Student Records

Location: Student Services SS123

Hours: The Records Office is frequently closed due to campus meetings and other appointments during listed office hours so we recommend that you call 801-627-8392 to schedule an appointment to guarantee we are available to serve you. The usual Records Office hours are Monday & Tuesday 8:30 a.m. – 6:00 p.m.; Wednesday & Thursday 8:30 a.m. – 5:00 p.m.; Friday 8:30 a.m. – 12:00 p.m. The office is closed Monday-Thursday from 1:30-2:30 p.m.

marlerk@owatc.edu
801-627-8392
Fax: 801-395-3708